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Executive Secretary

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Job Number:
651691
Job Category:
Administration / General Office
Location:
SPRINGFIELD, VA US
Schedule:
Full-time
Travel:
None
Shift:
Day Job
Potential for Teleworking:
No
Clearance Level Must Currently Possess:
Top Secret/SCI
Clearance Level Must Be Able to Obtain:
Top Secret/SCI with Polygraph
Description:

Leidos is seeking an Administrative Executive to provide support for our customer in Springfield, VA.

QUALIFIED CANDIDATES MUST ALREADY POSSESS A TS/SCI CLEARANCE. There are no exceptions to this requirement.

Job duties may include:

 

  • Proven experience in the Administrative Executive profession directly supporting an office environment with senior leadership personnel serving in the grades of SES/DISL or at the Flag Officer level
  • Strong foundational knowledge and understanding of the Department of Defense (DoD) and Intelligence Community (IC)
  • Strong professionalism with the ability to consistently demonstrate tact and maturity in all situations
  • Strong interpersonal and/or soft skills, and office etiquette to:
      • Facilitate professional relationships and support efficient execution of all office administrative requirements;
      • Realize a positive customer oriented service experience by internal/external office personnel, customers, and visitors
      • Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements
      • Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast paced environment having competing priorities
  • Excellent communication skills both verbally and written with the ability to:
      • Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; 
      • Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance
      • Exceptional office and work organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities
      • Understanding of and prior experience in applying office protocol and staffing requirements at the senior leadership level
      • Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms and administrative support requirements
      • Able to independently apply mature judgment and initiative to determine approach and action to take in both routine and non-routine administrative situations
      • Creative and innovative techniques for performing administrative responsibilities that enhances office workflow processes and business rhythms
      • Interpret and adapt guidelines with minimal assistance, including unwritten policies, precedents and practices that are not always completely applicable to a changing situation
      • Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks
      • Strong working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to independently use these applications to efficiently complete office administrative tasks
      • Proven self-starter with the ability to independently and accurately complete all assigned administrative work requirements
      • Strong typing skills with the ability to type at a minimum of 45 words per minute (wpm)

 

External Referral Eligible.


Qualifications:

EDUCATION/MINIMUM EXPERIENCE REQUIRED:

  • Bachelor’s Degree in General Business Administration or a related degree from an accredited University/College Minimum 8 years of secretary experience with a minimum 2 year experience working in a senior level office
  • Associate’s Degree in General Business Administration or a related degree work from an accredited College with minimum 10 years of secretary experience with minimum 4 years’ experience working in a senior level office
  • High School Diploma with minimum 14 years of secretary experience with minimum 6 years’ experience working in a senior level office.

DESIRED/PREFERRED QUALIFICATIONS:

  • Working knowledge of Intelligence Community/DOD administrative processes and business rhythms
  • Knowledge of Military and administrative support requirements at the Flag Officers level as an executive officer or staff officer
  • Proficient working knowledge of the following corporate applications:
      • PeopleSoft
      • Defense Travel System (DTS) with knowledge of the Joint Travel Regulation
      • NCERTS
      • SharePoint
  • Process improvement planning and implementation
  • Establishing and managing office spend plans for travel, supplies and awards
  • Administratively supporting the planning, coordination and execution of visits, events, luncheons, and other office functions as required
  • Prior experience with presentation techniques and building briefing slides
  • Working knowledge of Access database
  • Working knowledge of customer File Plan requirements
  • Possess a working level understanding of customer corporate processes
  • Experienced in setting up and maintaining office-filing systems (hardcopy and softcopy) using specified format and structure
  • Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences




Leidos Overview:
Leidos is a global science and technology solutions leader working to solve the world’s toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company’s 33,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported pro forma annual revenues of approximately $10 billion for the fiscal year ended January 1, 2016 after giving effect to the recently completed combination of Leidos with Lockheed Martin's Information Systems & Global Solutions business (IS&GS). For more information, visit www.Leidos.com. The company’s diverse employees support vital missions for government and commercial customers. Qualified women, minorities, individuals with disabilities and protected veterans are encouraged to apply. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an Equal Opportunity Employer.
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